Job Description:
As a Receptionist & Admin Officer, you will serve as the first point of contact for visitors while managing essential administrative tasks. This part-time role requires a commitment of 20 hours per week, excellent communication, and organizational skills to multitask effectively. You will ensure a welcoming environment for visitors and support the smooth operation of daily office activities.
Responsibilities:
- Greet visitors and direct them to the appropriate person or department.
- Answer and route phone calls professionally and courteously.
- Handle incoming and outgoing correspondence, including emails and packages.
- Maintain the reception area in a tidy and organized manner.
- Assist with scheduling appointments and maintaining calendars.
- Provide administrative support to staff, including data entry and document management.
- Ensure office supplies are adequately stocked and manage inventory.
- Coordinate and organize office events or meetings as required.
Qualifications:
- High school diploma or equivalent (additional certifications in administration preferred).
- Prior experience in a receptionist, customer service, or administrative role is an advantage.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., MS Office, email systems).
- Strong organizational, problem-solving, and multitasking abilities.
- A professional attitude and appearance.